Outsourced admin, finance & client support for professional services
NexOutsource gives law firms, consultancies, and professional services firms across NZ and Australian dedicated offshore teams that handle practice administration, finance, and client intake, so your fee earners can focus on billable work.
Professional services teams built for your practice
Every role comes with a dedicated team member trained on your systems, your workflows, and your confidentiality requirements. Here is what a typical day looks like for each.
Legal/Practice Administrator
Hire a Practice Administrator →Diary management and scheduling for partners and associates Document preparation, formatting, and filing Client correspondence and matter management updates Court filing coordination and deadline tracking
Finance & Payroll Officer
Hire a Finance Officer →Trust account reconciliation and compliance reporting Client billing, time entry review, and invoice generation Payroll processing and expense management Month-end close and financial reporting support
Client Intake Coordinator
Hire an Intake Coordinator →New client onboarding and information gathering Conflict checks and engagement letter preparation CRM updates and client record maintenance
Research & Document Specialist
Hire a Document Specialist →Document review and data compilation Report formatting and presentation preparation Research summaries and briefing document assembly
What does outsourced practice administration cost?
A practice administrator is typically Tier 2 work: NZ$16.65 or AU$14.00 per worked hour, all-inclusive and excluding GST, which is about NZD $2,542 a month full time. You are billed only for hours actually worked, and a team can start with one person.
Real results, real savings
A mid-size NZ law firm outsourced practice administration and client intake to a 3-person NexOutsource team. Fee earners recovered 6+ hours per week previously spent on admin. Client response times improved from 24 hours to under 4, without adding headcount onshore. The team operates inside the firm's existing practice management system with full audit visibility.
- Anonymised Case Study
Why NexOutsource for professional services
Three reasons law firms and consultancies across NZ and Australia choose NexOutsource over other offshore providers.
Confidentiality-first culture
ISO/IEC 27001:2022 certified operations. NDAs on every team member. Role-based access controls and audit logging as standard. Your client data stays inside your systems, NexOutsource staff work in your tenant, not a parallel one.
Experience with practice management systems
Our teams have hands-on experience with LEAP, Clio, Actionstep, and Xero Practice Manager. Less ramp-up time, faster value, your offshore team operates inside the tools your practice already runs on.
NZ-qualified Financial Controller oversight
All finance functions are overseen by a NZ-qualified Financial Controller. Trust account reconciliation, client billing, and payroll are reviewed before they leave the team, giving your partners confidence in every number.
Need this for your business?
Book a 20-min scoping call and we will map out what an offshore professional services team looks like for your practice.
See your team, costed, in two minutes.
Build it in the calculator, then a thirty minute call turns it into a written quote. Live in 3 to 4 weeks.